DETAILS FOR JX VENUE RENTAL
Add-ons, inclusions, floor plans, FAQ, and more.
ADD-ONS
THE ITEMS BELOW ARE OPTIONAL UPGRADES YOU CAN ADD TO YOUR RENTAL AT JX VENUE:
SERVICE OPTIONS:
ADDITIONAL FULL ACCESS VENUE HOURS – $350/hr
ADDITIONAL GETTING READY ROOM HOURS – $200/hr
* 12 hours included in Venue Rental
CUSTOM CEREMONY FLIP OF ROOM – $1,000
* Ceremony in Dining Room
THURSDAY REHEARSAL (3PM-5PM) – $500
THURSDAY REHEARSAL (5:30PM-7:30PM) – $600
DAY OF COORDINATION SERVICES – starting at $495
– click here for options and details
UPGRADED LINEN OPTIONS:
Available through Bella Vida Catering!
DECOR OPTIONS:
CEREMONY ARBOR – $195
Copper Arbor: Dimensions- 5 ft wide, 81″ tall, 31″ deep
Hexagon Arbor: Dimensions – 9 ft wide, 87″ tall, 53″ sections
CAFE LIGHTS (dining room) – $350
ADDITIONAL CHANDELIERS (6 included in rental) – $175/each
CEREMONY DRAPING (white or ivory) – $495 (12ft tall x 11.5ft)
FULL STAGE RENTAL (20’x16’x24″ tall) including skirting + stairs – $675
ADDITIONAL CHAIRS – $8/chair + labor
ADDITIONAL TABLES – $25/table + labor
INCLUSIONS
INCLUDED IN YOUR VENUE RENTAL YOU WILL HAVE THE FOLLOWING ITEMS:
TABLES:
ROUND TABLES (72″ round x 30″ tall) = 30 TOTAL
8′ FARM TABLES (38″ wide x 30″ tall) = 2 TOTAL
6′ FARM TABLES (38″ wide x 30″ tall) = 2 TOTAL
8′ RECTANGLE TABLES (29″ wide x 28″ tall) = 9 TOTAL 400lbs CAPACITY
6′ RECTANGLE TABLES (29″ wide x 28″ tall) = 8 TOTAL 400lbs CAPACITY
4′ RECTANGLE TABLES = 2 TOTAL
HIGH TOP TABLES (31.5″ diameter, 43.5″ tall) = 8 TOTAL
LARGE BISTRO TABLES: 4 TOTAL
SMALL BISTRO TABLES: 7 TOTAL
CHAIRS:
WHITE CHIAVARI CHAIRS: 300 TOTAL
HIGH CHAIRS: 4 TOTAL
BOOSTER SEATS: 7 TOTAL
OTHER:
CHANDELIERS: 6 (above ceremony, dessert, appetizer, head table + guest tables)
CLEAR PLASTIC PODIUM: 1 TOTAL
BLACK PLASTIC PODIUM: 1 TOTAL
COAT RACKS: 4 TOTAL
EASELS: 2 TOTAL (64″ high x 27.5″ wide)
FLOOR PLANS
Below are floorplan options based on the number of tables you will need for your guests! Please note that we create a custom floorplan for every event, however, the below options show how the tables will be numbered for you to use to create your seating chart. We keep our table numbering standard for consistency between events. As a reminder, our 72 inch round tables fit 10 guests comfortably but you can go up to 11 or 12 guests if needed. Every table can have a different amount of guests based on your seating chart.
Other tables will be added for gifts, dessert, appetizers, etc. as you need! As a reminder of our table options, you will have 4 wood Farm tables (2 x 6ft and 2 x 8ft), 6ft and 8ft banquets, 8 high tops and bistros to utilize along with 2 complimentary easels.
CEREMONY LAYOUT
DINING ROOM
DINING ROOM WITH TRADITIONAL
HEAD TABLE SEATING
DINING ROOM WITH HARVEST-STYLE
HEAD TABLE SEATING
Head Table Seating:
1 6′ Farm: Seats 8
1 8′ Farm: Seats 10
2 6′ Farms: Seat 14
1 6′ Farm & 1 8′ Farm: Seat 16
2 8′ Farms: Seat 18 *Against windows only
BAR SERVICE
JX Venue offers a full bar complete with premium and signature cocktail options. Our Bar Manager works with clients in creating a custom menu about four to six weeks prior to the event date. Details of your bar service will be finalized two weeks prior to the event.
Two bartenders are included in venue rental. A third bartender is required for events with over 200 guests, and a fourth bartender is required for events with over 300 guests. If needed, an additional Bartender is $250. An optional portable bar is $500 (inclusive of bartender.)
Bar minimum on weekends and holidays is $2500, and an industry standard 18% bartender gratuity added for all hosted items.
Total invoice for bar services are paid at the end of the event as the invoice is based on consumption.
| Wine Options Here are our house wines, as well as some examples of premium wine from our program. Download the full wine list via the link below. House Wine: Excelsior (South Africa) $28 / 750ml- Chardonnay & Cabernet Sauvignon Example Premium Wines: $39 / 750mlAngeline Pinot Noir (CA), Better Half Sauvignon Blanc (New Zealand), Figuiére Mediterranee Rosé (France), Clean Slate Riesling (Germany)Top Tier: Market price DOWNLOAD OUR CURRENT WINE LIST Bubbles House: Segura Viudas Cava(Spain) $28 / bottle Premium: Astoria Prosecco (Italy) $39 / bottle |
Draft Beer Options
The possibilities are endless! Here are a few of the most popular options. Download an expanded list via the link below.
Don’t see what you’re looking for? If a beer you want is distributed in Minnesota, and in stock, then we can get it for your wedding.
Common Domestic Kegs: Coors Light, Bud Light, Michelob Golden Light, Busch Light
$375/keg
Common Craft Kegs: Lift Bridge Hop Dish IPA, Oliphant Lumberjack Baes Hazy IPA, River Siren Her Presence Blonde Ale, Summit Extra Pale Ale, Castle Danger Cream Ale.
Cocktails
Rail, Premium and Top Shelf options available$7-$15+ /drink
Interested in providing complimentary cocktails to your guests? You can feature an open bar (optional price restrictions) for all or part of the evening.
The discount offer above can include a signature drink as well! See our menu below for ideas:
Non-Alcoholic
Coke Products $2/each
*includes lemonade, cranberry juice, kiddie cocktails
Root Beer, Ginger Beer, Red Bull $4/ea
NA Beer $5/ea (O’Douls & craft options)
Mocktails $5/ea – Our bar staff can use non-alcoholic ingredients (think herbs, juices, syrups, cream) to create a “mocktail” for guests who don’t drink alcohol.
Popular Upgrades
Champagne Toast
Dinner Wine Pour
Stemmed Wine Glass Rental
Champagne Flute Rental
Wine Tasting
Getting Ready Packages
– Bloody Mary Bar, Mimosa Bar, Custom Beer Packages, Bourbon Sampler, and more
VIEW A SAMPLE BAR QUOTE
Catering
Catering at JX Venue
JX Venue has partnered with restaurateur Tim O’Brien and his amazing team to create
Bella Vida Catering – the exclusive catering company of JX Venue. Bella Vida offers full-service, chef-driven menus prepared on site in the venue’s own kitchen. Because all food is cooked fresh just steps from your event space, plated meals and service move quickly without sacrificing quality or customization. With a versatile menu and the ability to accommodate a wide range of tastes and cultural preferences, Bella Vida delivers a seamless, efficient, and elevated dining experience.
Bella Vida Catering is the exclusive catering partner of our own JX Venue – which is just 5 minutes from Loft 214. They offer full-service, chef-driven menus, cooked fresh just down the street from your event, which means plated meals and service move quickly without sacrificing quality or customization. With a versatile menu and the ability to accommodate a wide range of tastes and cultural preferences, Bella Vida delivers a seamless, efficient, and elevated dining experience. Click to view their page and see sample menus.
Audio/Visual & Measurements
JX Audio / Visual Information
Microphones: Two handheld wireless and one lapel microphone (lapel should not to be used on stage due to feedback). Two mic stands are available for use. One or two non-boom mic stands and podium are available for use.
Sound System: In house system includes 18 speakers is great for speaking. Clients / auctioneers are responsible for keeping their guests talking to a reasonable level so speaker an be understood. Mics should not be used for loud announcements such as grand marches for weddings as the system is calibrated for speaking, not loud announcements.
Musicians: All musicians must provide their own system and stands unless they are performing without amplification.
Inputs: Up to five HDMI inputs can be used for client presentations: PC1 and PC2 are in the main office, and three wall plates are in the space (Bar Top, Bar Table Area, and Dining Room). Clients should use their own laptops with all applicable software for presentations. JX has two PC laptops located in the main office for internet, Google docs, or jpeg slideshows. We do not support Powerpoint, Keynote, or any other software that needs updating or advancing of slides from the office area.
Slideshows: Slideshows should be given to event staff on a USB drive in jpeg format. Videos with audio are to be played by client on their own laptops through an HDMI wall plate input. Sound should be tested at least an hour before guest arrival and just before presentation. Screen savers should be disabled and laptop left open as to not disrupt audio or video feed. Clients are to bring their own laptop, HDMI cord, and power supply. Event staff will adjust inputs and volume.
Background music: Should be played by client through a laptop with wall plate input so it can be stopped and started when client wishes. Building host will help adjust volume on house system as needed.
Projectors: Three HD projectors with up to three different HDMI inputs : (Dining Room (120″ screen), Bar Table Area (120″ screen), Back Bar (120″ on black wallpaper – great for monogram).
TVs:
– Dining Room: Three 64″ TVs in dining area with one input for presentations. (1920 pixels wide by 1080 pixels long in .jpeg format)
– Catering Entrance TV: 64″ great for slideshows, sponsors, etc. (1920 pixels wide by 1080 pixels long in .jpeg format)
– Lower and Upper Lobby: Two 55″ inch TVs great for welcome image (1920 pixels wide by 1080 pixels long in .jpeg format)
– Five inputs (Three wall plates labeled Bar Area, Bar Top, and Dining Rooms)
Bar Menu: may be customized as a horizontal .jpeg (1920 pixels wideby 1080 pixels high) and should be emailed to info@one23events.com and put on a USB drive as backup.
Power: There are four electrical circuits each in dining room and bar area outlets as well as three phase power for bands in the back corner of the third floor electrical room. This is plenty of electricity for any band or show.
Power for Bands: There is a “doggie door” to feed a power snake through for multiple stage locations. Two 50 amp plugs that are single phase 120/240 volt Nema 14-50 receptacles. Large disconnect that is 3-phase 120/208 volt “Cam Lock” connectors. You will have to read the breaker that feeds it to see how many amps it is good for. Could be 100, 200, or even 400 amps depending on how its setup. Separate 20 amp circuits for each wall receptacle
XLR audio feed: This is for videographers that want an audio feed out of the house system – located in the electrical room.
JX Provides: Onsite Event Lead – will provide AV support including testing prior to event and loading onto TVs/Projectors. This event lead is not responsible for starting / stopping / advancing presentations but will help with volume and lighting adjustments.
Client Provides: Presentations on own laptop, software, clicker for advancing slides, HDMI Cord (and adapter if needed), and USB drive with backup of any .jpeg images for use on JX machines.
FREQUENTLY ASKED QUESTIONS
CAN YOU SEND US A SAMPLE FLOOR PLAN? We curate custom floor plans about 4-6 weeks from your wedding date. To get a good idea of what your floor plan may look like, you can see some examples on this page under “Floor Plans.”
WHAT ARE THE SIZES OF THE TABLES? Our table information is available above in the “Inclusions” section. Typically, we suggest sitting 10 to 12 guests around each table.
WHAT IS THE SIZE OF THE ELEVATOR? JX Elevator Dimensions:
Inside Cab: 6′ x 9′
Height: 8′-0″
Doors: 7′ x 3’6″
CAN MY SHUTTLE SERVICE PARK IN FRONT OF THE VENUE? Yes! If the parking spaces are unavailable there is a loading zone spot that can be utilized for this service.
HOW LONG CAN THE HEAD TABLE BE? The head table can be as long as you want it to be! We typically use our farm tables for this, but you can determine that at your details meeting. Most commonly we will set head tables together to create a long table for your wedding party
DO YOU HAVE ANY PREFERRED DECORATORS? Yes! Our preferred vendors are awesome. These vendors are found on our webpage titled “Vendors.” Similarly, we offer Expert and Full Service Planning services that are inclusive of decor and style ideas too!
WHAT ARE SOME TYPICAL DECOR OPTIONS THAT CLIENTS CREATE? Several clients add cafe lighting – its so pretty! Additional rentals (decor upgrades) can be found on this page under “Add-ons.”
CAN I DROP OFF DECORATIONS AT THE VENUE THE NIGHT BEFORE MY WEDDING? We have an early drop off/overnight storage fee of $300. This options is dependent on our availability and calendar for the next day / next event.
WHAT IS YOUR CANCELLATION POLICY? The reservation deposit is non-refundable. For further clarification on this policy, please email us.
DO I HAVE TO USE ALL OF YOUR PREFERRED VENDORS? You do not, but we would love it if you did. Our Preferred Vendors are awesome and vetted for – we only recommend them to our clients! They know the venue and are familiar with our policies. You can choose to bring in any outside vendor you want, at no additional cost, aside from catering (which is exclusive to Bella Vida Catering). For a list of all of our preferred vendors – see our Vendor page!
ARE CANDLES ALLOWED? Absolutely, we love candles! Please note if you do choose to use candles they must be housed in containers that are taller than the candles so the flames are not exposed.
DO YOU REQUIRE A DAY-OF COORDINATOR? We do! Here are the three options:
1. Hire JX Venue Coordination Services.
2. Hire another vendor and let us know the contact information
3. Choose someone on your own (friend/family member) and give us the contact information, this person just has to be someone that is not in your wedding party.
IS THERE ENOUGH PARKING FOR MY GUEST LIST OF 300+? Definitely! There are over 1800+ parking spots available in downtown Stillwater! Many spots are street parking and/or hourly lots. At JX there is a parking ramp right across the street that holds over 250 vehicles specifically.
CAN WE BRING IN FOOD AND DRINKS? You can bring in munchies for your wedding party ONLY, prior to guest arrival. This food must be kept in the Getting Ready Suites, and must be pre-approved by Venue staff prior. If you would like to serve your guests alcoholic or non-alcoholic beverages, JX Venue can accommodate these wishes and we will have a “Getting Ready” package available for you as you step into your Getting Ready room that day.
WILL THERE BE OTHER WEDDINGS ONSITE WITH MINE? No, we only have one special wedding at a time!
CAN I BRING MY FURRY FRIEND? Yes we love furry friends! We recommend designating a family member and/or friend to clean up after their messes and also be responsible for bringing them home and/or in the kennel after the ceremony.
IS SECURITY PROVIDED? Sure is, every wedding from 8pm-1am, unless stated otherwise.
IS INSURANCE PROVIDED OR DO I HAVE TO SUPPLY MY OWN? We include insurance into your overall rental rate!
WHAT IS THE 18% SERVICE CHARGE? WHAT IS IT APPLIED TO? The 18% service charge is applied to room rent and all other additional services offered by JX Venue. It is in addition to the room rent as it needs to be scalable to the unique staffing and service requirements for each event. Service includes but is not limited to security, insurance, bar staff, setup and take down staff, cleaning, etc. Subcontractors booked by JX Venue are booked at their exact subcontractor rate with no markup other than the service charge for coordination. Service charges ensure the ability to hire and maintain amazing people to make your event extraordinary!
WHEN DO WE DISCUSS OUR BAR ORDER AND WHAT WE WOULD LIKE TO HOST FOR OUR GUESTS? Our bar pricing and all of the options are available on this page under “Bar Service.” We go over all of these details and create exact proposals at your Details Meeting 4-6 weeks prior to your event date.
WHEN DO I PAY MY BAR ORDER? Clients pay the bar at the end of the evening as our Bar Orders are based on consumption. You will only pay for what your guests drink. Anything that is hosted will incur an additional 18% gratuity for the fabulous bartenders.
HOW LONG IS THE ROOM RENTAL? The Venue Rental is inclusive of a full 12 hours. Our Getting Ready Suites are included for 12 hours and if you wanted to, you could add time on to getting ready rooms or full venue acces
WHAT DO YOU PROVIDE FOR SOUND? Venue Rental includes two wireless microphones, one lapel mic. Musicians must bring their own gear.
WHERE SHOULD I TELL MY GUESTS TO BOOK A HOTEL ROOM? DiscoverStillwater.com is a great resource for this! We have four hotels within walking distance or we have several other hotels found on our Vendor webpage here that also shuttle into downtown Stillwater too!
WHERE DO VENDORS AND FAMILY LOAD-IN ON THE DAY OF THE WEDDING? There is a large loading zone right in front of the building! Park here, put on our hazards and we will be glad to provide you with carts to bring your stuff inside.
DO WE HAVE TO CLEAN UP AFTER THE EVENT? Any items that you brought in (decor, personal items, totes, etc). does need to be out by the end of your rental period. Catering items, bar items, tables, chairs, trash will be taken care of for you!
WHO PROVIDES LINENS FOR THE TABLES? Your caterer, Bella Vida, will provide linens unless you would prefer to rent linens through a decor company.
CAN WE HAVE A BAND IF WE DON’T CHOOSE A DJ? Yes, we love live music and we do not have any noise restrictions.
HOW MANY COAT RACKS DO YOU HAVE? We have four large coat racks that typically sit in the lobby for guests. In addition we also have a Coat Room on the second level for overflow.
WHERE CAN I PUT ALL OF MY BOXES OF DECOR ITEMS THAT I NEED TO TAKE AT THE END OF THE NIGHT? We have an ample room adjacent to the dining room that can hold your boxes and bins!
CAN I BRING MY OWN DESSERT? Yes! No fee for bringing in outside dessert (not through Bella Vida). We ask that it is NOT homemade and you provide the napkins/plates!
For any additional information and/or Frequently Asked Questions please email us directly: info@one23events.com
