DETAILS FOR LOFT 214 RENTAL
Add-ons, inclusions, floor plans, FAQ, and more.
ADD-ONS
Upgrade options to put your event over the top:
Now Complimentary! ($300 value)
Head Table Loveseat – No Additional Cost!
$35/section or $210 for full stage + $75 labor
ADDITIONAL SERVICE OPTIONS:
ADD FULL ACCESS VENUE HOURS – $250/hr
ADD GETTING READY ROOM HOURS – $125/hr
* 12 hours included in Venue Rental
CUSTOM CEREMONY FLIP OF ROOM – $500
THURSDAY REHEARSAL (3PM-5PM) – $300
THURSDAY REHEARSAL (5:30PM-7:30PM) – $400
DAY OF COORDINATION SERVICES – starting at $495
– Click here for options and pricing
INCLUSIONS
Included in your rental you will have the following items to use at Loft 214:
ROUND TABLES (60″ round x 30″ tall) = 25 TOTAL
8′ FARM TABLES (38″ wide x 30″ tall) = 2 TOTAL
6′ FARM TABLES (38″ wide x 30″ tall) = 2 TOTAL
8′ RECTANGLE TABLES (29″ wide x 28″ tall) = 4 TOTAL
WHITE CHIAVARI CHAIRS: 200 TOTAL
6′ RECTANGLE TABLES (29″ wide x 28″ tall) = 4 TOTAL
4′ RECTANGLE TABLES = 2 TOTAL
HIGH TOP TABLES (31.5″ diameter, 43.5″ tall) = 5 TOTAL
LARGE/SMALL BISTRO TABLES: 4 of each
HIGH CHAIRS: 4 TOTAL
OTHER:
SMALL WHITE COUCH (perfect for head table / sweetheart table!)
EASELS: 3 TOTAL
COAT RACKS: 4 TOTAL
ROUND MARBLE TABLE: on lower level, perfect for a welcome table!
Floor Plans
Below are floor plan examples of our most popular setups. Please note that we create a custom floorplan for every event, however, the below options show how the tables will be numbered for you to use to create your seating chart. We keep our table numbering standard for consistency between events. As a reminder, our 60 inch round tables fit 8 guests comfortably but you can go up to 9 or 10 guests if needed. Every table can have a different amount of guests based on your seating chart.
Other tables will be added for gifts, dessert, appetizers, etc. as you need! As a reminder of our table options, you will have 4 wood Farm tables (2 x 6ft and 2 x 8ft), 6ft and 8ft banquets, 5 high tops and bistros to utilize along with 2 complimentary easels.
Harvest Style Head Table Seating:
1 6′ Farm: Seats 8
1 8′ Farm: Seats 10
2 6′ Farms: Seat 14
1 6′ Farm & 1 8′ Farm: Seat 16
2 8′ Farms: Seat 18 *Against windows only
Traditional Style Head Table Seating:
1 6′ Farm: Seat 5 (one at each end)
1 8′ Farm: Seat 6 (one at each end)
2 6′ Farms: Seat 8 (one at each end)
1 6′ Farm & 1 8′ Farm: Seat 9 (one at each end)
2 8′ Farms: Seat 10 (one at each end)
All four farm tables: Seat 16 (one at each end)
Ceremony Layouts
BAR SERVICE
Loft 214 offers a full bar complete with premium and signature cocktail options. Our Bar Manager works with clients in creating a custom menu about four to six weeks prior to the event date. Details for your bar service are finalized two weeks prior to your event.
Two bartenders are included in venue rental when guest count is above 75. A third bartender is required for events with over 200 guests. If needed, an additional bartender is $250.
Bar minimum on weekends and holidays is $1500, and an industry standard 18% bartender gratuity added for all hosted items.
Total invoice for bar services are paid at the end of the event as the invoice is based on consumption.
Please note that bringing in outside alcohol is unacceptable to the venue. It poses a large liability to us as a licensed alcohol service provider, and it steals business from the venue. Any outside alcohol brought in for your event will incur a $500 penalty charge, or $8/container (whichever is greater), and all alcohol will be confiscated.
Wine Options
Here are our house wines, as well as some examples of premium wine from our program. Download the full wine list via the link below.
House Wine:
Excelsior (South Africa) $28 / 750ml- Chardonnay & Cabernet Sauvignon
Example Premium Wines: $39 / 750ml Angeline Pinot Noir (CA), Juggernaut Sauvignon Blanc (New Zealand), Lavendette Rosé (France), Clean Slate Riesling (Germany) Top Tier: Market price
Bubbles
House: Segura Viudas Cava(Spain) $28 / bottle
Premium: Astoria Prosecco (Italy) $39 / bottle
DOWNLOAD OUR CURRENT WINE LIST
Cocktails
Rail, Premium and Top Shelf options available $7-$15+ /drink
Interested in providing complimentary cocktails to your guests? You can feature an open bar (optional price restrictions) for all or part of the evening.
Please ask about our discount for hosted cocktail hours!
DOWNLOAD A LIST OF POPULAR OPTIONS
Popular Upgrades
Champagne Toast
Dinner Wine Pour
Stemmed Wine Glass Rental
Champagne Flute Rental
Additional Bartender
Wine Tasting
Draft Beer Options
The possibilities are endless! Here are a few of the most popular options. Download an expanded list via the link below.
Don’t see what you’re looking for? If a beer you want is distributed in Minnesota, and in stock, then we can get it for your wedding.
Common Domestic Kegs: Coors Light, Bud Light, Michelob Golden Light, Busch Light
$375/keg
Common Craft Kegs: Lift Bridge Hop Dish IPA, Oliphant Lumberjack Baes Hazy IPA, River Siren Her Presence Blonde Ale, Summit Extra Pale Ale, Castle Danger Cream Ale.
Some hard cider & seltzer options also available.
$450/keg
DOWNLOAD OUR LIST OF POPULAR BEERS
Non-Alcoholic
Coke Products $2/each
*includes lemonade, cranberry juice, kiddie cocktails
Root Beer, Ginger Beer, Red Bull $4/ea
NA Beer $5/ea (O’Douls & craft options)
Mocktails $8/ea – Our bar staff can use non-alcoholic ingredients (think herbs, juices, syrups, cream) to create a “mocktail” for guests who don’t drink alcohol.
Getting Ready Packages
– Bloody Mary Bar, Mimosa Bar, Custom Beer Packages, Bourbon Sampler, and more
Catering
Loft 214 has partnered with seven of our favorite caterers who provide exceptional service and menu options. All Loft preferred caterers are full service, providing linen table coverings and napkins, water for dinner service, flatware, china, setup, tear down, trash removal and staffing! All of our caterers will accommodate dietary restrictions and create customized options for your guests.
Bella Vida Catering is the exclusive catering partner of our own JX Venue – which is just 5 minutes from Loft 214. They offer full-service, chef-driven menus, cooked fresh just down the street from your event, which means plated meals and service move quickly without sacrificing quality or customization. With a versatile menu and the ability to accommodate a wide range of tastes and cultural preferences, Bella Vida delivers a seamless, efficient, and elevated dining experience.
Stonehouse Catering creates thoughtfully prepared, crowd-pleasing menus that blend fresh ingredients with modern twists on classic dishes. Led by founder Lisa Stonehouse and Executive Chef Adam Johnson, the team works closely with each couple to craft a menu that reflects their style, vision, and budget. With deep experience in weddings and special events, Stonehouse is known for delivering consistently excellent food, professional service, and a genuinely personal experience.
CRAVE Catering delivers a refined, full-service dining experience backed by one of the Twin Cities’ most respected hospitality groups. With customizable menus that accommodate everything from vegan to gluten-free, their culinary team focuses on thoughtful details, seamless service, and elevated presentation. From expertly trained staff to beautifully executed meals, CRAVE brings confidence, professionalism, and restaurant-quality hospitality to every wedding celebration.
Marna’s Catering believes great events should feel effortless, with food and service that leave a lasting impression. Their team approaches each wedding with care and creativity, serving fresh, well-prepared meals made from high-quality ingredients and delivered with professional, attentive service. Known for consistency, flexibility, and working comfortably within a range of budgets, Marna’s is committed to making every celebration feel polished, personal, and memorable.
Lake Elmo Inn Catering brings the timeless hospitality and thoughtful cuisine the restaurant has been known for since 1983 to weddings and special events. Their chefs create custom menus, from elegant plated dinners to creative stations, paired with the same attentive, welcoming service guests know and love. With a dedicated catering team handling the details, Lake Elmo Inn delivers an experience that feels effortless, polished, and consistently memorable.
Green Mill Catering offers reliable, full-service wedding catering backed by award-winning menus and experienced in-house chefs. From buffet-style dinners to elegant plated meals, their team helps couples select a menu that fits their celebration while handling the details, including bar service. Recognized as a Best of Weddings pick on The Knot for 11 consecutive years, Green Mill is a trusted choice for consistently executed, guest-pleasing events.
Eclectic Concepts Catering offers flexible, customizable menus designed to fit everything from intimate weddings to large celebrations. Backed by a diverse collection of restaurant concepts (Pajarito, Lucky 13, Mudd Room, and more) and event spaces, their team can tailor the dining experience, from casual social hours to plated entrée service. With a wide range of menu styles to choose from, Eclectic Concepts makes it easy to find food that fits your vision and your guest list.
Audio/Visual & Measurements
Microphones: Two handheld wireless and one lapel microphone (lapel should not to be used on stage due to feedback). Two mic stands are available for use.
Sound System: In house system includes 7 speakers and is great for speaking purposes. Clients / auctioneers are responsible for keeping their guests talking to a reasonable level so speaker can be understood. Mics should not be used for loud announcements such as grand marches for weddings as the system is calibrated for speaking, not loud announcements.
Musicians: All musicians must provide their own system and stands unless they are performing without amplification.
Inputs: Up to 2 HDMI inputs can be used for client presentations: One input is located inside of our AV room upstairs and is plugged into our own in-house laptop. Clients can either provide their files in a compatible format (JPEG or MP4) on a flash drive or plug in using the HDMI cable provided. The second input is in the form of an AV wall plate equipped with an HDMI port for playing sound and video. Only one of these two inputs can be displayed at a time, but they can be switched between via an HDMI switch.
Slideshows: Slideshows should be given to event staff on a USB drive in jpeg format. Videos with audio are to be played by client on their own laptops through an HDMI wall plate input. Sound should be tested at least an hour before guest arrival and just before presentation. Screen savers should be disabled and laptop left open as to not disrupt audio or video feed. Clients are to bring their own laptop, HDMI cord, and power supply. Event staff will adjust inputs and volume.
Background music: Should be played by client through a laptop with wall plate input or the input in the AV room so it can be stopped and started when the client wishes. The building host will help adjust volume on the house system as needed. There is also a bluetooth receiver on site but the range is variable depending on device and less reliable than a wired connection.
Projectors: The loft at Studio J is equipped with one projector in the space and is tied to the same input as the two wall TVs
The projectors dimension is roughly 93”x69”
TVs: There are two 50” HDTVs available for use in the upper level of The Loft, both of which are positioned on the brick wall (placement shown on the map above)
Bar Menu: may be customized as a horizontal .jpeg (1920 pixels wideby 1080 pixels high) and should be emailed to info@one23events.com and put on a USB drive as a backup.
Power:All of the outlets in the space are marked on the AV map posted above.
XLR audio feed: This is for videographers that want an audio feed out of the house system – located in the AV room.
The Loft Provides: Onsite Event Lead – will provide AV support including testing prior to event and loading onto TVs/Projectors. This event lead is not responsible for starting / stopping / advancing presentations but will help with volume and lighting adjustments.
Client Provides: Presentations on own laptop, software, clicker for advancing slides, HDMI Cord (and adapter if needed), and USB drive with backup of any .jpeg images for use on The Loft’s devices.
Frequently Asked Questions
CAN YOU SEND US A SAMPLE FLOOR PLAN? We curate custom floor plans about 4-6 weeks from your wedding date. To get a good idea of what your floor plan may look like, you can visit the Floor Plans section of this page.
WHAT ARE THE SIZES OF THE TABLES? Our table information is listed above under Inclusions. Typically, we suggest sitting 8-10 guests around each table.
CAN MY SHUTTLE SERVICE PARK IN FRONT OF THE VENUE? Yes! Please ask your Venue Contact about parking on Main Street and loading zone regulations.
HOW LONG CAN THE HEAD TABLE BE? The head table can be as long as you want it to be! We typically use our farm tables for this, but you can determine that at your details meeting. Most commonly we will set head tables together to create a long table for your wedding party.
DO YOU HAVE ANY PREFERRED DECORATORS? Yes! Our preferred vendors are awesome. These vendors are found on our Vendors page. Similarly, we offer Expert and Full Service Planning services that are inclusive of decor and style ideas too!
WHAT ARE SOME TYPICAL DECOR OPTIONS THAT CLIENTS CREATE? Several clients add cafe lighting – its so pretty! Additional rentals (decor upgrades) can be found on in the Add-ons section of this page.
CAN I DROP OFF DECORATIONS AT THE VENUE THE NIGHT BEFORE MY WEDDING? We have an early drop off/overnight storage fee of $300. This options is dependent on our availability and calendar for the next day / next event.
WHAT IS YOUR CANCELLATION POLICY? The reservation deposit is non-refundable.
DO YOU REQUIRE A DAY-OF COORDINATOR? We do! Here are the three options:
1. Hire Loft 214 Coordination Services
2. Hire another vendor and let us know the contact information
3. Choose someone on your own (friend/family member) and give us the contact information, this person just has to be someone that is not in your wedding party.
IS THERE ENOUGH PARKING FOR MY GUEST LIST OF 200+? Definitely! There are over 1800+ parking spots available in downtown Stillwater! Many spots are street parking and/or hourly lots. There is a parking ramp within two blocks that holds over 250 vehicles specifically.
CAN WE BRING IN FOOD AND DRINKS? You can bring in munchies for your wedding party ONLY, prior to guest arrival. This food must be kept in the Getting Ready Suites, and must be pre-approved by Venue staff prior. If you would like to serve your guests alcoholic or non-alcoholic beverages, The Loft can accommodate these wishes and we will have a “Getting Ready” package available for you as you step into your Getting Ready room that day.
WILL THERE BE OTHER WEDDINGS ONSITE WITH MINE? No, we only have one special wedding at a time!
CAN I BRING MY FURRY FRIEND? Yes we love furry friends! We recommend designating a family member and/or friend to clean up after their messes and also be responsible for bringing them home and/or in the kennel after the ceremony.
IS SECURITY PROVIDED? Sure is, every wedding from 8pm-1am, unless stated otherwise.
DO I HAVE TO USE ALL OF YOUR PREFERRED VENDORS? You do not, but we would love it if you did! Our Preferred Vendors are awesome and vetted for – we only recommend them to our clients! They know the venue and are familiar with our policies. You can choose to bring in any outside vendor you want, at no additional cost, aside from catering. If you choose a caterer that is not on our preferred list there is an additional fee. Other than that, feel free to work with whomever you like! For a list of all of our preferred vendors see our Vendors page.
ARE CANDLES ALLOWED? Absolutely, we love candles! Please note if you do choose to use candles they must be housed in containers that are taller than the candles so the flames are not exposed.
IS INSURANCE PROVIDED OR DO I HAVE TO SUPPLY MY OWN? We include insurance into your overall rental rate.
WHAT IS THE 18% SERVICE CHARGE? WHAT IS IT APPLIED TO?
The 18% service charge is applied to room rent and all other additional services offered by Loft 214. It is in addition to the room rent as it needs to be scalable to the unique staffing and service requirements for each event. Service includes but is not limited to security, insurance, bar staff, setup and take down staff, cleaning, etc. Subcontractors booked by Loft 214 are booked at their exact subcontractor rate with no markup other than the service charge for coordination. Service charges ensure the ability to hire and maintain amazing people to make your event extraordinary.
WHEN DO WE DISCUSS OUR BAR ORDER AND WHAT WE WOULD LIKE TO HOST FOR OUR GUESTS? Our bar pricing and all of the options are available in our Bar Service section on this page. We go over all of these details and create exact proposals at your Details Meeting 4-6 weeks prior to your event date.
WHEN DO I PAY MY BAR ORDER? Clients pay the bar at the end of the evening as our Bar Orders are based on consumption. You will only pay for what your guests drink. Anything that is hosted will incur an additional 18% gratuity for the fabulous bartenders.
HOW LONG IS THE ROOM RENTAL? The Venue Rental is inclusive of a full 12 hours (10 on Sundays and hourly rentals on weekdays). Our Getting Ready Suites are included for 12 hours and if you wanted to, you could add time on to getting ready rooms or full venue access
WHAT DO YOU PROVIDE FOR SOUND? Venue Rental includes two wireless microphones, one lapel mic. Musicians must bring their own gear.
WHERE SHOULD I TELL MY GUESTS TO BOOK A HOTEL ROOM? DiscoverStillwater.com is a great resource for this! We have four hotels within walking distance or we have several other hotels found on our Vendor webpage here that also shuttle into downtown Stillwater too!
WHERE DO VENDORS AND FAMILY LOAD-IN ON THE DAY OF THE WEDDING? There is a back alley that is easy load-in / load-out for using our Elevator Lift for your decor. There is also Main Street parking available and we can provide you with carts!
DO WE HAVE TO CLEAN UP AFTER THE EVENT? Any items that you brought in (decor, personal items, totes, etc). does need to be out by the end of your rental period. Catering items, bar items, tables, chairs, trash will be taken care of for you!
WHO PROVIDES LINENS FOR THE TABLES? Your caterer will provide linens unless you would prefer to rent linens through a decor company.
CAN WE HAVE A BAND IF WE DON’T CHOOSE A DJ? Yes, we love live music and we do not have any noise restrictions.
HOW MANY COAT RACKS DO YOU HAVE? We have two large coat racks that typically sit in the lobby for guests. In addition we also have a Coat Room on the second level for overflow.
WHERE CAN I PUT ALL OF MY BOXES OF DECOR ITEMS THAT I NEED TO TAKE AT THE END OF THE NIGHT? We have a large room adjacent to the dining room that can hold your boxes and bins!
DO YOU HAVE AN ELEVATOR? We have a handicap lift, yes! Dimensions on that are 29″ wide by 53″ long.
CAN I BRING MY OWN DESSERT? Yes! No fee for bringing in outside dessert (not through your caterer). We ask that it is NOT homemade and you provide the napkins/plates!
For any additional information and/or Frequently Asked Questions please email us directly: info@one23events.com
